{"id":28139,"date":"2024-07-10T14:51:30","date_gmt":"2024-07-10T04:51:30","guid":{"rendered":"https:\/\/www.fuserecruitment.com\/?p=28139"},"modified":"2025-10-21T11:44:44","modified_gmt":"2025-10-21T00:44:44","slug":"5-ways-to-increase-productivity-in-the-workplace","status":"publish","type":"post","link":"https:\/\/www.fuserecruitment.com\/blogs\/5-ways-to-increase-productivity-in-the-workplace\/","title":{"rendered":"5 Ways to Increase Productivity in the Workplace"},"content":{"rendered":"<p><span data-contrast=\"auto\">Productivity can be elusive to sustain for many of us when times get stressful; it is much easier to procrastinate with menial tasks.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Boring tasks will always be on your to-do list, but with certain attitudes and habits in place, you can combat negative mindsets and behaviours that are anti-productive.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Those \u2018extremely productive people\u2019 you hear about still have good and bad days, no one is productive all the time, but here is how you can be productive more of the time!<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">Figure out your most productive time of day<\/span><\/b><\/h2>\n<p aria-level=\"1\"><span data-contrast=\"auto\">This time may differ for everyone. Daniel H. Pink\u2019s theory from his book &#8220;<\/span><a href=\"https:\/\/www.textpublishing.com.au\/books\/when-the-scientific-secrets-of-perfect-timing\"><span data-contrast=\"auto\">When<\/span><\/a><span data-contrast=\"auto\">&#8221; (2018) explores chronotypes, also known as your internal clock, can determine how well you do your job or go about your day, influencing your creativity and focus. <\/span><span data-contrast=\"auto\">Of course, this<\/span><span data-contrast=\"auto\"> varies based on who you are\u2014test this out for yourself!<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;201341983&quot;:0,&quot;335557856&quot;:16777215,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">He starts with categorising everyone into 3 groups, represented by birds&#8230; yes, bird.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Larks prefer waking up early and find it hard to stay awake past their usual bedtime. They typically feel most alert and productive right after waking up. On the other hand, Owls are more active in the evening and nighttime hours. They often struggle to wake up early in the morning and feel the most productive late at night.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Those that are not a complete owl or a total lark, but somewhere in between find themselves (your typical 9-5 worker) in the third bird category. They usually wake up and go to bed later than larks but earlier than owls.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">According to Pink, larks love to get up early feeling energised, and wear out by the evening.\u00a0 Night owls move through the day in the opposite direction by recovering first and peaking later in the day. Third birds can adjust their schedules to align normal work hours but may experience fluctuations in energy levels depending on their sleep patterns.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">How do you determine your chronotype? Ask yourself the following questions:<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">What time do you typically go to sleep?<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:279}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">What time do you typically wake up?<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:279}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"auto\">What is the middle point of your sleep?<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:279}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">If your midpoint is between 12:00am and 3:00am, you are a lark amongst 14% of the population. If your midpoint is between 3:30am and 5:00am, you are part of the 65% of people classed as third birds, and between 6:00am and midday you are among the 21% of people who are owls.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">For example, I go to bed at 12:00am and wake up around 7:00am. My midpoint would be 3:30am. Therefore, I am a third bird!<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">For the best performance, match your chronotype to the task and the time of day!\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559685&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:279,&quot;335559991&quot;:0}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Peak:<\/span><\/b><span data-contrast=\"auto\"> Focus on tasks that require high concentration and problem-solving skills, i.e., writing detailed reports, conducting critical strategic planning or decision-making meetings.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:279}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"2\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Lull:<\/span><\/b><span data-contrast=\"auto\"> Use these quiet periods to handle tasks that require less cognitive effort, i.e., administrative tasks or replying to straightforward emails.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:279}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"4\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" aria-setsize=\"-1\" data-aria-posinset=\"3\" data-aria-level=\"1\"><b><span data-contrast=\"auto\">Recovery:<\/span><\/b><span data-contrast=\"auto\"> Reserve this time for tackling creative or insight-driven tasks, i.e., brainstorming new ideas for a marketing campaign, or drafting concepts for a new project.\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:279}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">So, if you are a lark or third bird, then you should try and tackle your demanding tasks earlier, and more mindless tasks in the afternoon. If you are an owl, the opposite is better! Use your chronotype to your advantage to have a much smoother and productive day!\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;201341983&quot;:0,&quot;335551550&quot;:1,&quot;335551620&quot;:1,&quot;335559685&quot;:0,&quot;335559737&quot;:0,&quot;335559738&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Remember, nobody can be 100% productive all day.<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">If something seems impossible or never-ending, step away from the screen<\/span><\/b><\/h2>\n<p><span data-contrast=\"auto\">When tasks seem overwhelming, stepping away for 5\u201310 minutes can work wonders! So, walk around, get some fresh air, and then you can break down the task into smaller, manageable chunks on your to-do list.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">In a study by the University of Sydney on \u201c<\/span><a href=\"https:\/\/www.sydney.edu.au\/news-opinion\/news\/2023\/07\/04\/5-minute-brain-break-refresh-your-mind-attention-psychology-expert.html\"><span data-contrast=\"none\">Rest breaks aid directed attention and learning<\/span><\/a><span data-contrast=\"auto\">,\u201d found that unstructured five-minute breaks from complex tasks can boost performance by about <\/span><a href=\"https:\/\/www.sydney.edu.au\/news-opinion\/news\/2023\/07\/04\/5-minute-brain-break-refresh-your-mind-attention-psychology-expert.html\"><span data-contrast=\"auto\">40 per cent<\/span><\/a><span data-contrast=\"auto\">.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Rather than forcing yourself to do continuous work, take as many small breaks as possible you need between tasks. You will find it to be done sooner rather than later \u2013 with minimal pain.\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">Make less decisions in your day<\/span><\/b><\/h2>\n<p><span data-contrast=\"auto\">Making too many decisions can exhaust your mind and hinder productivity. Simplify your day by automating routine decisions where possible!\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Take Steve Jobs for example. He wore the same outfit every day, so he did not have to think about what to wear, which saved his brainpower for more important things. Are there a few decisions in your day you could put on autopilot?<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">Stop multitasking<\/span><\/b><\/h2>\n<p><span data-contrast=\"auto\">Contrary to popular belief, a study conducted in Germany on \u201c<\/span><a href=\"https:\/\/www.sciencedirect.com\/science\/article\/pii\/S0306453023003360\"><span data-contrast=\"none\">Biological stress responses to multitasking and work interruptions<\/span><\/a><span data-contrast=\"auto\">,\u201d recently found that multitasking impairs rather than enhances productivity, especially when you are under stress.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Trying to do too much at once is anti-productive as the quality of work decreases. So, wherever you can, cut multitasking out and schedule yourself focus periods where you work on one thing at a time!<\/span><\/p>\n<h2><b><span data-contrast=\"auto\">Say no (sometimes)<\/span><\/b><\/h2>\n<p><span data-contrast=\"auto\">While it is tempting to say yes to everything, it can lead to you getting overwhelmed and reducing productivity levels.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">To effectively manage your workload, a polite decline is what you need to say. <\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">If you find yourself with three major tasks on your to-do list for the morning, communicate this clearly to your manager to emphasise priorities and deadlines.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Schedule a dedicated discussion to explore how to efficiently integrate the new task into your workload without compromising your existing commitments. Should the new task be urgent, reorganise your schedule by rescheduling less time-sensitive tasks or collaborating with a colleague!\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Whilst you have these important tasks, you can offer temporary assistance to a coworker until you can allocate focused time on the new assignment, ensuring that all tasks are managed efficiently, and deadlines are met.\u00a0<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">With a proactive and strategic approach, you will be on your way to delivering quality work on time! <\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Boosting productivity is not just about working harder; it is about working smarter. For further career tips and insights, explore our <\/span><a href=\"https:\/\/www.fuserecruitment.com\/blogs\/\"><span data-contrast=\"none\">advice hub<\/span><\/a><span data-contrast=\"auto\"> for ongoing updates and practical advice.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Ready to take the next move in your career? <\/span><a href=\"https:\/\/www.fuserecruitment.com\/contact-us\/\"><span data-contrast=\"none\">Chat with us<\/span><\/a><span data-contrast=\"auto\"> today to see how we can support your professional growth!<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:160,&quot;335559740&quot;:279}\">\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Productivity can be elusive to sustain for many of us when times get stressful; it is much easier to procrastinate with menial tasks.\u00a0 Boring tasks will always be on your to-do list, but with certain attitudes and habits in place, you can combat negative mindsets and behaviours that are anti-productive.\u00a0 Those \u2018extremely productive people\u2019 you&hellip;<\/p>\n","protected":false},"author":20,"featured_media":28143,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_seopress_robots_primary_cat":"none","footnotes":""},"categories":[119,111],"tags":[],"class_list":["post-28139","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-career-development","category-job-seeker"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.fuserecruitment.com\/af-api\/wp\/v2\/posts\/28139","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.fuserecruitment.com\/af-api\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.fuserecruitment.com\/af-api\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.fuserecruitment.com\/af-api\/wp\/v2\/users\/20"}],"replies":[{"embeddable":true,"href":"https:\/\/www.fuserecruitment.com\/af-api\/wp\/v2\/comments?post=28139"}],"version-history":[{"count":1,"href":"https:\/\/www.fuserecruitment.com\/af-api\/wp\/v2\/posts\/28139\/revisions"}],"predecessor-version":[{"id":33830,"href":"https:\/\/www.fuserecruitment.com\/af-api\/wp\/v2\/posts\/28139\/revisions\/33830"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.fuserecruitment.com\/af-api\/wp\/v2\/media\/28143"}],"wp:attachment":[{"href":"https:\/\/www.fuserecruitment.com\/af-api\/wp\/v2\/media?parent=28139"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.fuserecruitment.com\/af-api\/wp\/v2\/categories?post=28139"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.fuserecruitment.com\/af-api\/wp\/v2\/tags?post=28139"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}